Håkan Östholm
Sales and Senior Business Consultant
EPICALS TJÄNSTER
Assessment
Assessment as a Tool for Insight and Development of Maintenance and Inventory Operations
Auditing, with a small effort, provides a clear picture of how maintenance, inventory operations are carried out, or the involvement of maintenance in procurement projects, and what is required to reach a collectively defined desired state. The auditing is conducted in a workshop format using a standardized audit model based on Epical’s best practice maintenance process, inventory process, and procurement process. During the workshop days, a set of questions is addressed to map your current state, where you answer the questions and demonstrate how the process needs are managed in the maintenance system, organization/roles, spaces, and Epical for note-taking in the question set. The following processes are reviewed:
Maintenance Processes:
- Fault Reporting
- Planning and Preparation
- Scheduling
- Performing Emergency, Planned, and Preventive Maintenance
- Create and revise follow-up
- Create object structure
- Performance measurement
- Confirmation through visible leadership
- Spare parts management
- Documentation management
- Prepare special tools
- Goal work
- Maintenance budget
- Systematic competence development
- Perform analysis
- Predict through data
- Develop the business
Storage processes:
- Managing Item Needs
- Manage consumption and inventory levels
- Manage inventory activity
- Manage ordering and purchasing
- Managing Received Item
- Manage stocked item
- Manage reservation, withdrawal, and delivery
- Handling item scrapping
- Repair Handling
New Acquisitions
- Feasibility Study
- Pre-study
- Project design
- Supplier Selection
- Construction
- Manufacturing & FAT (Factory Acceptance Test)
- Installation & SAT (Site Acceptance Test)
- Production Start
- Handover
System
- Asset structures
- Work orders
- Preventive maintenance
- Scheduling
- Mobility
- Security
- Economy
- Inventory
- Purchasing
- Supplier
- Documentation
- Tool management
- Manage data-driven maintenance
- Integrations
- Analysis
- Reports
- KPI:er
- Search
Once the current state is mapped, a maintenance/inventory development concept is presented, along with maintenance's involvement and impact within procurement, where the desired state is identified. Based on the mapped current state and desired state, an action plan is developed outlining areas for improvement in workflows, organization, and system support.
Assessment structure
The audit is conducted in a workshop format using a set of questions that the customer answers and demonstrates the organizational structure, as well as how the maintenance system/templates are set up to support the execution of maintenance, inventory, and procurement.
A standardized audit model based on the maintenance process/
inventory process /maintenance involvement in procurement.The first workshop addresses a set of questions that map your current state, how you work within the maintenance system/templates, and the organizational structure.
Analysis and scoring
The second workshop presents the improvement potential and existing strengths and defines the desired state.
Action plan and assessment report
Who Participates in the Assessment?
Maintenance management and invited participants who have insight into how the process is conducted.
Scope and Content of the Assessment
- Maintenance process: 2 workshop days
- Inventory process: 1 workshop day
- Maintenance involvement in procurement: 1 day
- Presentation of improvement potential and defining the desired state: 1 day
- Analysis, scoring, action plan development, and audit report: 2-4 days
- Audit presentation: half a day
How Is the Assessment Delivered?
A report on the mapped current state and desired state with an action plan outlining what needs to be improved in terms of process, support systems, and organization.
Contact Us
Contact Us
